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OrbitlyShifts

Plan shifts by person, position and location, see the labour cost as you go, handle swaps and time off, and let the team clock in against the plan.

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The same shifts drive the rota, the clock, the timesheet and the report, so what you planned is what gets checked and paid.

Conflict checks

When you put someone on a shift, Shifts checks it against everything it knows about them and tells you what is wrong. Hard clashes block the shift, softer ones ask you to confirm.

  • Overlapping shifts and approved time off block the shift
  • Minimum rest between shifts, daily and weekly hour limits
  • Availability they have set and positions they hold
  • Limits you can set once for everyone, or per person
Build faster

Never build the same week twice

Save a good week as a template, copy last week forward with or without people, and repeat a shift every day, week or weekday. Clashes are skipped and reported rather than slipped in.

  • Week templates and single-shift templates
  • Copy a week, with the people or without
  • Repeat up to 120 shifts in one go
  • Clashes skipped and listed
Publish

Publish when it is ready, not before

New shifts stay as drafts only managers can see. Publish a week and each person is notified. If you ask for confirmation, you can see who has accepted and who has declined.

  • Drafts hidden from the team
  • Notifications on publish and on changes
  • Confirm or decline by each person
  • A note on any day for the whole team
For the team

Staff see their week, and clock in

Each person gets a dashboard with their next shifts, a clock to start and end the day and a place to ask for time off, a swap or an open shift. Managers see who is working and who has not turned up.

  • Upcoming shifts and recent time entries
  • Clock in, break and clock out, with an optional location check
  • Requests waiting for them
  • Who is working and no-shows for managers

Plan

See the cost while you plan

Every shift carries the hours and the cost at the person's rate, so a week's labour cost is on screen before you publish.

See the rota
Swap

Staff ask, managers approve

Swaps, offers, drops and open-shift pickups all follow one request flow with an approval step.

See requests
Clock

Hours that match the plan

People clock in against their shift. See who is working and who has not turned up.

See the clock
Pay

Overtime and pay, worked out

Timesheets total regular and overtime hours and the pay for each person, ready to export for payroll.

See timesheets

Shared account and customer record across Orbitly, plus the tools you already use.

OrbitlyPeopleA home for your HR recordsOrbitlyPayrollRun payroll without the dreadOrbitlyCliqTeam chat that fits the suiteOrbitlyCalendarOne calendar for the whole team
OrbitlyPOSA counter that keeps selling when the wifi doesn'tOrbitlyBookingsLet customers book time with you, not your inboxOrbitlyProjectsPlan the work, track the timeOrbitlyFlowConnect your apps and automate the busywork
  • Google Calendar
  • Gmail
  • WhatsApp
  • Google Sheets
  • Zoom
  • Zapier
  • Google Drive
  • Notion

Get started with Shifts

Per user, billed yearly. Upgrade in place when you need more, and bundle every app with Orbitly One.

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Coming soon

Browse the Help Center
Can I schedule more than one location?

Yes. Create a schedule for each location or team, put people on one or more of them, and view the week for one schedule or all of them.

What does Shifts check before saving a shift?

It blocks overlapping shifts and shifts that fall on approved time off. It warns about too little rest between shifts, daily and weekly hour limits, availability the person has set and positions they do not hold, and asks you to confirm before saving.

How do swaps and open shifts work?

Staff can request a swap, offer a shift, drop one or pick up an open shift. With approval switched on, a manager decides before anything changes.

Can staff clock in from their phone?

Yes. People clock in, take breaks and clock out from their own page, and you can require them to be at the work location.

How is overtime calculated?

Overtime is worked out per week from hours beyond a threshold you set, at a multiplier you set. Timesheets show regular and overtime hours and pay, and export as a CSV for payroll.

Does it connect to People and Payroll?

Staff come from Orbitly People, approved time off appears on the rota, and the timesheet export is ready for Payroll.

Set it up in minutes. Add the rest of Orbitly whenever you are ready.

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  • No card needed
  • Many apps have a free plan
  • One account for every app