Find and organise files

WorkDrive gives you several ways back to a file. Pick the one that matches how you think about it.

Search

Type in the search box at the top and press Enter. The results page can be narrowed by type (document, spreadsheet, PDF, image and so on), owner, location (My Folders or Team Folders), when it was changed, and label. Search looks at names, descriptions and the text inside files.

Inside a folder, choose the magnifying glass in its toolbar to search only that folder.

Recent Files and File Suggestions

Recent Files lists items you opened lately. File Suggestions lists files WorkDrive thinks you may want next, with the reason shown.

Favorites

1. Choose the ... button on a file or folder.
2. Choose Add to Favorites.

Starred items show a star in the list and are all collected under Favorites. Use Remove from Favorites in the same menu to undo it.

Labels

Labels are coloured tags.

1. Choose ... on an item, then Labels.
2. Tick the labels to apply. Type a name under New personal label and choose Create Label to make a new one.
3. Open Labels in the left menu to see everything with a given label. Manage Labels lets you change a label's colour, rename it or delete it.

Team labels are shared with the team. Personal labels are only visible to you.

Follow an item and stay up to date

Choose Follow updates in an item's ... menu to get notified about changes. Items you follow are listed under Labels, then Following. All Unread collects new uploads, comments and edits you have not seen. Choose Mark read on one line, or Mark all as read.

Move, copy and rename

• Drag an item onto a folder to move it.
• Tick items and use Move to or Copy to in the bar that appears, then pick a destination folder.
• Choose ... then Rename for one item.
• Create ZIP in the same bar packs the selected items into a ZIP file in the same folder.

Shared with Me

Shared with Me has two tabs: items others shared with you, and Shared by Me, which lists what you have shared. See Share a file or folder.