Share a file or folder
Give colleagues access, or make a link for people outside your team.
There are two kinds of sharing: with people in your team, and with a link anyone can open.
Share with your team
- Choose the ... button on a file or folder and pick Share. For the folder you are inside, choose Manage, then Share this folder.
- On the Team members tab, pick a person or group under Share with.
- Choose a role: Viewer, Commenter, Editor or Organizer. Add a message if you like.
- Choose Share.
They get a notification, and the item appears in their Shared with Me. The list under the form shows who has access; choose Remove to take it back.
Share with a link
Links let people outside your team open an item without signing in to Orbitly.
- In the share window, open the External links tab.
- Choose a Link type: Share link, Download link or Embed code.
- Set Access: View, Edit, or Upload only (folders only).
- Optionally add a Password (at least 6 characters), an Expires on date, a Download limit, or email addresses in Send to (emails). WorkDrive emails the link to those addresses.
- Choose the options you want: Allow download, Watermark previews, Verify recipients by email code.
- Choose Create link.
Each link appears in the list below with Copy and Revoke buttons, plus a note of its settings. Revoke stops it working straight away.
If you turn on Verify recipients by email code, visitors enter their email address and a 6-digit code before they can open the item. When you listed addresses in Send to (emails), only those addresses can get a code.
When you cannot create a link
Two settings can block it. You will see a message such as that external sharing is turned off for your team, or for this team folder.
- A team admin controls external sharing for the whole team.
- A team folder admin controls Allow external sharing for one folder. See Create a team folder and add members.
Files that are quarantined by the safety scan cannot be shared.
Collect files instead
If you want people to send files to you, a file collection is simpler than an upload link. See Collect files from other people.
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